Multiple Design Templates

Categories: PPT 97/2000.

Using Multiple Design Templates #1 (PPT 2002)

Using Multiple Design Templates #2 (PPT 2002)

Creating Multiple Masters (PPT 2002/2003)

Multiple Design Templates (PPT 2000 and 97)

Workaround #1: Link Presentations

Workaround #2: Embed Template

Workaround #3: Embed Presentation

Workaround #4: Fake It (Copy/Paste)

Portrait and Landscape in the Same Presentation

Workaround #1: Link Presentations

Workaround #2 Embed Presentation

Workaround #3: Square Slide Setup

Multiple Design Templates PPT 2002 (aka XP)

This feature is only available in PPT 2002 (aka PPT XP). However, if you apply this feature in PPT 2002, the slide masters are all still there when you open the file in PPT 2000. In PPT 97 only some of the various slide masters may be available.

1. Make sure Multiple Masters haven’t been disabled. (Tools–>Options–>Edit, clear the checkbox under “Disable New Features”)

2.Start in “Normal” view, making sure that the slide thumbnails are visible on the left.

3.Go to the menubar and select Format/Slide Design. The design layout taskpane will pop up.

4. Select slides for which you wish to apply a design template. Use the CTRL or SHIFT buttons to select more than one slide.

5.With the slides selected on the left, click the appropriate design layout on the right (or browse to find more on your harddrive).

NOTE: If you are using Insert/Slides From File in PPT 2002/XP, there is an option to Keep Source Formatting. Checking this option will maintain the template of the inserted slides.

Multiple Design Templates #2 PPT 2002 (aka XP)

Smart tags can be cool things. The following explains how to use them to keep a slide’s template when you insert the slide into a different presentation.

1. Make sure Multiple Masters haven’t been disabled. (Tools–>Options–>Edit, clear the checkbox under “Disable New Features”)

2.Start in “Slide Sorter” view, or you can use the slide thumbnail panes on the left side of your screen in “Normal” view.

3.Drag the slides from a presentation into the “target” presentation (or use copy/paste). Notice the smart tag that appears.

4. Click the smart tag and select “Keep Source Formatting.”

5. The slides you inserted will revert to their original template.

6. The cool thing is that PPT actually inserts a set of master slides for that design template as well. If you go to View–>Master–>Slide Master, you’ll see the additional set of templates in the slide thumbnail pane to the left of your screen.

Multiple Design Templates Workarounds PPT 2000 and 97

PPT 2000 and 97 don’t really have multiple design templates available, so I’ve included instructions for various workarounds.

NOTE: If you have PPT 2002 (aka XP) around, you can use the instructions above to apply this feature in PPT 2002, and the slide masters will all still be there when you open the file in PPT 2000. In PPT 97 only some of the various slide masters may be available.

Workaround #1 Link the presentations

Rather than repeat a bunch of good information, I’ll steer you to TAJ’s linking tutorial and Steve’s demo presentation (which is actually for portrait/landscape in the same presentation but should work as well for multiple templates).

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Workaround #2 Embed the other template

This assumes that you haven’t already created the presentation based on a different template.

1. Open the “target” presentation

2. Insert–>Object–>Create from File

3. Navigate to the “other” design template .POT file and click OK

4. Drag the corners to size the embedded template to fit.

5. Use Draw–>Order–>Send to Back to place the embedded template behind the text placeholders

6. Double-click the embedded template if you need to edit something

Workaround #3 Embed the 2nd presentation

This assumes that you want to combine two presentations with different templates.

1. Put the “target” presentation into normal slide edit view

2. Put the “other” presentation into slide sorter view

3. Select a slide in the “other” presentation and CTRL+C to copy

4. Go to the “target” presentation and hit CTRL+V to paste

5. Size the embedded slide to fit the new slide

6. Double-clicking the embedded slide will open it if you need to edit something

Workaround #4 Fake it

1. Put the “target” presentation into normal slide edit view. Insert–>New Slide

2. Open the “other” presentation and go to View/Master

3. Hit CTRL+A to select everything on the master

4. Hold down the SHIFT key and click the textbox placeholders (titles and bullets) to deselect them

5. Go back to the new slide in the “target” presentation and hit CTRL+V to paste

6. Use Draw–>Order–>Send to Back to place all of the layout elements behind your textboxes

6a. If there are many elements on your master and you inadvertently select them when trying to select, say, text placeholders instead, then CTRL+A to select all the layout elements and use Draw–>Group to group them together.

Or place a no-fill no-line rectangle that extends over the edges of the slide on top of the layout elements. Use the Draw–>Order functions to place the box behind your text placeholders.

7. Copy this blank slide to use for additional slides

8. Repeat steps for Title Slide layouts

Portrait and Landscape in the Same Presentation

Workarounds #1 and #3 listed above for multiple design templates also apply for portrait/landscape within the same presentation.

Workaround #1: Link Presentations

Workaround #3: Embed Presentation

Square Slide Setup

I’ve never quite understood the need to have both portrait and landscape orientations within the same presentation. You’re limited to the height of the screen you’re projecting on anyway, right? Oh, I suppose you could be looking at two different masters because of portrait stuff; if that’s the case, then see Workaround #1 and link the presentations.

But for those of you who need both, one option is to go to File/Page Setup and give your slides a square proportion. That way it doesn’t matter what orientation the stuff you put into your presentation is.